Administrative Assistant

Job Locations US-VA-Alexandria
Job ID
2018-1148
Category
Non-Engineer

Overview

MPR is a multi-discipline, specialty engineering and consulting firm founded in 1964 and headquartered in Alexandria, Virginia. MPR makes challenging projects successful, delivering safe and reliable technical solutions across the entire project or product life-cycle to benefit our clients and society as a whole. MPR provides high quality services to the Power (including Nuclear), Federal, Health & Life Science and Consumer Products industries.

 

MPR's highly motivated, talented, and innovative employees value interesting and challenging technical work as well as a desire for continuous learning. As MPR continues to grow, we seek individuals with an interest in expanding their technical, leadership, and business capabilities.

 

General Job Description

This position provides administrative support to a group of engineers providing technical services to clients. This position includes responsibilities such as assisting with group and client verbal and written communication, preparing presentation materials, coordinating travel and meeting schedules, supporting meeting set-up, as well as participating on project teams to provide non-technical support.

Duties/Responsibilities

  • Prepare, review, proof and format correspondence, reports, emails, internal memos, proposals, presentations and other deliverables.
  • Prepare and complete expense reports; facilitate the process through supervisory approval.
  • Coordinate travel arrangements and manage electronic calendars for multiple group members.
  • Assist with coordination of business development and marketing materials.
  • Schedule conference calls, book and set-up conference rooms for meetings, place catering orders.
  • Perform data entry into various web-based Library systems and other corporate databases.
  • File and track Quality Assurance documents via MPR’s Electronic Document Management System.
  • Work closely with senior personnel regarding oversight of projects within the technical area. This includes reviewing project status to ensure that invoicing and collection occur in a timely manner, and that write-offs and fixed price adjustments are reconciled at the completion of each client project as well as handling routine client reports.
  • Participate on engineering project teams and contribute to non-technical aspects of project tasks.
  • Provide occasional reception/switchboard coverage by answering telephone calls, greeting visitors, directing calls to the appropriate person, responding to conference room requests and requests for information.
  • Basic administrative functions to include: photocopying, scanning and faxing documents and other duties as assigned.

 

 

Qualifications

Experience

  • College degree or two-three years’ experience in a professional services or similar fast-paced environment.
  • Experience in a consulting company environment is a plus

     Skills - Software

  • High degree of proficiency in MS Office (Word, Excel, Power Point, Project and Outlook).
  • Basic proficiency in Visio preferred.
  • Proficient in Adobe Acrobat Professional or similar PDF software.
  • Basic proficiency in Photoshop or similar image manipulation program.

    Skills - Personal

  • Strong leadership and management skills, with the ability and motivation to identify areas where they can be of assistance and where process improvements can be made.
  • Ability to effectively communicate (both verbally and written) in a courteous and professional manner.
  • Attention to detail with a high degree of accuracy while working independently with minimum supervision.
  • Demonstrated capacity to manage multiple tasks simultaneously and quickly adjust to changing priorities and deadlines.
  • Outstanding organizational and interpersonal skills with the ability to interface with multiple levels of management. Consistently and proactively interact with project teams to complete necessary work.
  • Be flexible, motivated, resourceful and organized in a multi-functional role.
  • Motivated to expand skills and knowledge.
  • Solid proofreading skills.
  • Strong questioning attitude and the ability to accept that in others.

MPR Associates, Inc. is an equal opportunity and affirmative action employer, who participates in E-Verify. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, religion, age, disability, veteran’s status, sexual orientation, gender identity, genetic information or any other classification as required by applicable law.

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